We acknowledge that due to the privilege of tax exemption, we have an obligation to adhere to the highest ethical standards and must continually earn the "public trust." We also acknowledge allegiance to the heritage of John E. Andrus, a man of high ethical standards. We want to avoid any conflicts of interest in grantmaking and business operations. Just as importantly, we want to avoid any appearance of conflict of interest.

  1. This Statement of Policy applies to members of the Board of Directors and employees of the Surdna Foundation (herein referred to collectively as "Foundation personnel") and their immediate families.
  2. Foundation personnel shall not receive any pecuniary gain by reason of any grant made by the Foundation.
  3. Foundation personnel shall not accept any payments, gifts, loans, trips or entertainment from any of the following organizations (or individuals):
    • Organizations which have applied for or received grants from the Foundation during the preceding three years.
    • Organizations which s/he has reason to believe intend to apply for a grant from the Foundation.
    The following are to be considered permissible exceptions to the policy stated in this paragraph:
    • Gifts of nominal value or meals and social invitations that are in keeping with good business ethics and do not obligate the recipient.
    • Payments for serving in an official capacity or for services (not related to the Surdna Foundation) to such other organization disclosed to the Board of directors as provided in paragraph 4 below.
  4. Foundation personnel shall disclose to the Board of Directors all official connections with applicants for grants from the Foundation, e.g., memberships on boards, employment by or representation as a professional.
    • In consideration of any such grant the documentation presented to the Board shall (a) identify the director concerned and his or her relationship to the organization; (b) indicate the consideration, if any, given to alternative organizations to carry out the purposes of the grant, and (c) state the reasons for selection of this organization in preference to such alternative organizations.
    • Any director having such official connections with any applicant for grant shall not vote upon such proposed grant if such vote is necessary for the approval of the grant.
  5. Foundation personnel shall disclose to the Board of Directors all dealings between the Foundation and themselves or any organization in which they have a material interest. Examples of the kinds of dealings that should be disclosed are: sales, transfers or leases of property, loans, furnishing of goods or services, and employment of any family member.
    If any such dealings are considered for approval by the Board of Directors, the interest of such personnel shall be disclosed to the Board prior to its vote.
    Any member of the Board having an interest in any such dealings shall not vote upon such dealings if a vote is necessary for the approval of the transaction.
  6. The Sponsorship Program enacted in May 1995 places a special obligation on Directors and any Andrus family members sponsoring grants. Since the purpose of these sponsored grants is to align with the general guidelines of the Foundation, sponsors will be asked to make sure these proposals serve the collective interests of the Foundation, as opposed to personal interests.
  7. The disclosures required may be made annually on a form provided by the Foundation for such disclosure. It is the responsibility of the Foundation personnel to keep this information current during any year.

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